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Upcoming SEC3URE Instructor-led Training Webinars

Summer 2017

After registering for your webinars, you will receive a confirmation email containing information about joining the webinar. To prevent any delays in participation, please verify the System Requirements before joining your scheduled webinars. Will this be your first time participating in a GoTo Webinar? Take a few moments and review the Attendee User Guide.

SEC3URE HCIR Host Admin Training - Implementation
This instructor-led webinar will review the necessary components for implementing the IntelliCentrics SEC3URE HCIR service in your facilities. You will also have the opportunity to ask questions directly with our implementation experts to identify how your facility and HCIR / Rep population will be impacted based on your decisions.

     Register now! (opens GoTo Webinar registration page)

SEC3URE Reporting/HCIR Dashboard
In this live webinar, our implementation experts are going to provide you with powerful tools, tips, and techniques for managing your facility HCIR / Rep populations and keeping your facility safe and SEC3URE.

     Register now! (opens GoTo Webinar registration page)

SEC3URE Manual / Mobile Logins
The SEC3URE Mobile App gives HCIRs / Reps fast and efficient access to your facilities without compromising safety and security. In this live webinar, our implementation experts will demonstrate the benefits of providing your HCIR / Rep populations with the option of checking-in and out via the SEC3URE Mobile App. You will also have the opportunity to review the Pros & Cons of using the Manual Check-in feature so you can increase your facility users awareness.

     Register now! (opens GoTo Webinar registration page)

SEC3URE Facility Refresher
For SEC3URE facility administrators and users, this webinar provides a review of the most commonly used features as well as enhancements to increase efficiency.

     Register now! (opens GoTo Webinar registration page)

* Administrators, if you would like webinar registration or attendance statistics, please contact the IntelliCentrics Implementation Team at  (817) SEC3URE (732-3873), Option 7, or email  ImplementationTeam@IntelliCentrics.com and we will be happy to provide participation information upon request.

  SEC3URE Administration
Add New Facility SEC3URE User |  *PDF

This guide provides facility host administrators with instructions for adding new facility users in SEC3URE. Note: Please contact IntelliCentrics directly if you need to provide facility individuals with either System or Division level access to SEC3URE.

Modify Facility Credential Requirements |  *PDF

This guide provides System and Facility Host Administrators with an overview of modifying Facility Credential Requirements. Since any changes you make could significantly impact your HCIR / Rep populations, we strongly recommend you contact IntelliCentrics before modifying any Credential Requirements settings.

Manage Division & Facility Credential Overrides |  *PDF

This guide provides System Administrators with instructions for managing Division & Facility credential override settings. Credential override settings make it possible for system-level administrators to decide whether lower levels in the hierarchy can override settings established at higher levels.

SEC3URE Policy Generator |  *MP4 Video | 3 minutes

This video provides facility host administrators with a quick introduction of the SEC3URE policy generator.

Setup & Assign Policies in SEC3URE |  *PDF

This guide provides facility host administrators with step-by-step instructions for adding and then assigning facility policies in SEC3URE.

Select Facility Badge Options & Branding |  *PDF

Follow along with this guide to select HCIR / Rep badge styles and then upload your System or Facility's logo (branding) for use at the Kiosk.

Set Meeting Requirements for HCIRs / Reps |  *PDF

SEC3URE Meeting Generator is used to set HCIR / Rep meeting requirements and gain greater control of who is entering your facilities by requiring meeting pre-approvals. You may set requirements by facility, by HCIR / Rep population, and even by individual HCIR / Rep. This document provides Facility Host Administrators with step-by-step guidance for setting facility meeting approval requirements for your HCIR / Rep populations and managing those meeting requests.

  Using SEC3URE to Manage HCIRs / Reps
Find HCIR / Rep by Email Address |  *PDF

This guide provides instructions for locating a HCIR / Rep if all you have is an email address.

SEC3URE HCIR / Rep Dashboard |  *MP4 Video | 4 minutes

This video demonstrates how to search for and review the details included in the SEC3URE HCIR / Rep Dashboard. You will also have the opportunity to identify the various actions available to help influence individual HCIR / Rep behavior.

Revoke & Restore HCIR / Rep Access to Facilities |  *PDF

If you notice unwanted safety and security trends from an individual HCIR / Rep or from everyone associated with a vendor company, you have the option to revoke their access to your facility. You may also restore facility access once they have demonstrated the necessary compliance. This guide provides the steps for Revoking and/or Restoring (individual and many) HCIRs / Reps facility access.

SEC3URE Reports Introduction |  *MP4 Video | 2 minutes

In this video, we demonstrate how to effectively take advantage of the SEC3URE reports.

SEC3URE Facility Compliance Dashboard |  *PDF Guide

The SEC3URE Facility Compliance Dashboard delivers real-time data so you can take immediate actions to reduce your patient risks. It provides you with at-a-glance up-to-date information of your facility's HCIR visitor population.

SEC3URE Reports & Dashboard |  *PDF Guide

This guide provides facility host administrators with instruction for taking full advantage of the SEC3URE dashboard and reporting. Use this guide along with SEC3URE to review step-by-step instructions, best practices, as well as key tips for effectively keeping your facilities safe and SEC3URE.

SEC3URE Quick Tour: Facility Visits Report |  *MP4 Video | 2 minutes

This video shows you how to effectively use the SEC3URE Facility Visits Report to review everyone checking into your facilities via SEC3URE Kiosk, Mobile App, as well as manual check-in. You may also Add REPscore Events to HCIRs / Reps and export the information so you can share the information with your facility's staff.

SEC3URE Quick Tour: Vendor / Rep Roster Report |  *MP4 Video | 2 minutes

The SEC3URE Vendor / Rep Roster Report gives you a list of the HCIR Vendor Reps attached to your facilities. HCIRs / Reps who have had their access revoked are not included in this report. This report is a quick way to sort, select, and then perform actions on groups of HCIRs / Reps all at one time. You may also export the information so you can share the information with your facility's staff.

SEC3URE Quick Tour: Rep Compliance Report |  *MP4 Video | 2 minutes

The SEC3URE Rep Compliance Report shows the compliance statuses of the HCIRs / Reps with access to your facilities. Use this report to monitor and manage HCIRs / Reps with potential facility compliance concerns.

SEC3URE Quick Tour: Rep Category Report |  *MP4 Video | 2 minutes

Use the SEC3URE Rep Category Report to quickly filter & review facility HCIRs / Reps by Category (Role/Zone) and then quickly perform necessary actions to reinforce facility compliance.

SEC3URE Quick Tour: Vendor Overrides Report |  *MP4 Video | 2 minutes

Which HCIRs / Reps are being allowed to circumvent your facility policies and credential requirements and who is letting them in? Use the SEC3URE Vendor Overrides Report to monitor facility use of the check-in override codes. Share this report with your employees so they understand the importance of maintaining a safe and SEC3URE facility.

Manage your System or Facility check-in overrides by pulling down the Administration tab and then selecting Manual Check-in Options.

SEC3URE Quick Tour: Credential/Policy Expiry Report |  *MP4 Video | 2 minutes

Quickly review HCIR / Rep compliance and entry status for each of your facilities. This report specifically provides the names of HCIRs / Reps who will have expiring credential(s) and/or Policies within the next 30 days. If you recently made changes to any Credential Requirements or Policies, you can preview how these could affect facility access for HCIR / Rep populations.

SEC3URE Quick Tour: Credential Matrix |  *MP4 Video | 1 minute

This report allows facility System or Division administrators to view and compare the credential settings for each facility in their division or system. Located under the REPtools menu, use the SEC3URE Credential Matrix to audit and review current settings, gain additional insight into inconsistencies, and monitor facility level settings so you may further reduce risks.

Manage your System or Facility credential requirements by pulling down the Administration tab and then selecting Credential Requirements.

  Getting Started in SEC3URE
Experience SEC3URE Healthcare |  *MP4 Video | 5 minutes

What if making a healthcare facility a safer place meant letting people in? This video explores the groundbreaking advantages you gain by utilizing the SEC3URE solution in your healthcare facilities.

SEC3URE Launch Poster |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Use this launch poster to communicate your facility's becoming a part of IntelliCentrics nationwide SEC3URE community with your Healthcare Industry Representative (HCIR) / Vendor population. It provides all the information HCIRs / Reps require to either attach to your facility or sign-up with SEC3URE. Please note, you will need to update the poster with your facility's launch date.

Sign In & Out at the Kiosk or via the SEC3URE Mobile App |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Let your HCIR / Rep population know they will need to Sign In & Sign Out of your facility via the kiosk or the SEC3URE Mobile App. Please note; use this only if you have enabled both the Mobile Check-in option and have set up kiosks in your facility.

Sign In & Out at the SEC3URE Kiosk |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Let your HCIR / Rep population know they will need to Sign In & Sign Out of your facility via the SEC3URE kiosk. Please note; use this only if you have set up kiosk stations in your facility and have disabled the Mobile Check-in option.

Sign In & Out via the SEC3URE Mobile App |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Let your HCIR / Rep population know they will need to Sign In & Sign Out of your facility via the SEC3URE Mobile App. Please note; use this only if there are no kiosk stations and the Mobile Check-in option is enabled for your facility.

Sign In at Reception & Sign Out via the SEC3URE Mobile App |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Let your HCIR / Rep population know they will need to Sign In (in person) at your reception desk and can then Sign Out of your facility via the SEC3URE Mobile App. Please note; use this only if there are no kiosk stations and the Mobile Check-out option is enabled for your facility.

Sign In & Out at the Kiosk or Out via the SEC3URE Mobile App |  *PDF

We all play a role in creating a safe and SEC3URE healthcare experience. Let your HCIR / Rep population know they can Sign In & Out at the Kiosk and can then Sign Out of your facility via the SEC3URE Mobile App. Please note; use this if you have set up kiosk stations in your facility and enabled only the Mobile Check-out option but NOT Mobile Check-in.

SEC3URE Mobile App for HCIRs |  *PDF

The SEC3URE Mobile App provides HCIRs / Reps fast and convenient facility access for checking-in and printing badges. Facilities can enable mobile check-in & check-out in-lieu-of or in-addition-to kiosks. Either method provides you with the confidence knowing your HCIR / Rep population meets your facility's requirements through SEC3URE. This guide provides a quick overview of the features and benefits of the SEC3URE Mobile App.

HCIR / Rep Compliance Guide |  *PDF

This tri-fold guide may be printed and then distributed to your HCIR / Rep population if they have any questions or concerns about IntelliCentrics SEC3URE. It details how to register and set up a SEC3URE account as well as emphasizes the importance of maintaining compliance with your facility's requirements.

HCIR / Rep Categories |  *PDF

This guide lists all the Rep Categories and descriptions available in SEC3URE. The HCIR / Rep chooses their specific category when they initially register in SEC3URE and complete the Scope of Service questionnaire. The SEC3URE HCIR / Rep categories and the Scope of Services questionnaire will ensure reps are in the category that bests fits them based on their job description and destination within the healthcare facility. A better fit means credential requirements are more tailored and relevant within each category.

SEC3URE Kiosk Setup Guide |  *PDF

This guide provides step-by-step instructions for installing, setting-up, and configuring your facility's kiosk(s) for use with the SEC3URE service. You must have a SEC3URE Administrator login and administrative rights to the kiosk computer to perform updates and installation changes. Important: Before you begin, please thoroughly read through all the information in this guide.

SEC3URE Manual Check-in Setup Guide |  *PDF

Use this guide to set up a workstation so that a facility user may manually check HCIRs / Reps into the facility via SEC3URE. The manual check-in option can override all facility credential requirements. Please note: You must first allow the Facility to Manage Credential Overrides and then set Facility Manual Check-in Options.

SEC3URE Implementation Guide: Signing the Concierge Service Overview |  *PDF

The Concierge Overview is an agreement that permits IntelliCentrics to send emails on the facilities behalf. This guides Facility Administrators through the steps necessary for reviewing and acknowledging this agreement.

SEC3URE Implementation Guide: Check-in & Check-out Preferences |  *PDF

Intellicentrics SEC3URE offers different methods of HCIRs / Reps Checking-in and Checking-out of your facilities. This guide provides Facility Administrators with descriptions of the various options and then step-by-step instructions for setting the facility's preferences.

SEC3URE Implementation Guide: + Add Additional Staff |  *PDF

Easily manage your employee administrators and users who will be logging into SEC3URE to work with your HCIR / Rep populations.

SEC3URE Implementation Guide: Set Email & Text Alerts |  *PDF

SEC3URE streamlines your facility notifications by sending automated alerts and reminders. Facility Host Administrators set as much (or as little) communications to notify facility employees when certain events occur. This guides you through the setup for designating who should receive notifications.

SEC3URE Implementation Guide: Review & Confirm Facility Credential Requirements |  *PDF

To get you started, the IntelliCentrics Implementation Team will set facility best practices; we call this the SEC3URE Standards. This guides administrators through the process of reviewing and then confirming the credentials requirements that have been set up for your facilities.

  Frequently Asked Questions
NEW TO SEC3URE

Q: What is the difference between Reptrax and SEC3URE?

Q: What is included in the HCIR's/Rep's base SEC3URE subscription?

Q: What are the advantages of HCIRs/Reps subscribing to SEC3URE?

Q: Are there any advantages to allowing Mobile Check-in at my facility?

GENERAL SEC3URE QUESTIONS

Q: How can I determine who is compliant with my facility's credential requirements?

Q: Why does SEC3URE not allow reps to sign in when they are not compliant with our requirements?

Q: If a representative enforces their Confidentiality Rights for vaccinations does SEC3URE still generate a badge?

Q: How can I give my facility colleagues access to SEC3URE?

Q: How do I add a REPscore to a HCIR / Rep?

Q: How do I locate and view a HCIR's / Rep's profile?

Q: Why can't I see a Representative's primary documents?

Q: On the HCIR's / Rep's dashboard, what is the ClearStar® Test listed under Existing Credentials?

Q: How often should I review my credentials and policies?

Q: What is the Popup message telling me when I log into SEC3URE?

Q: What are the minimum browser requirements to use SEC3URE?

Q: What are the label SKU numbers to refill the badge printers?    

SEC3URE RADIATION SAFETY PROGRAM

Q: Who should be required to be monitored for radiation exposure?

Q: What are the SEC3URE Radiation Environmental Exposure Credentials?

Q: How does the SEC3URE Radiation Safety Monitoring work?

Q: How can I find a list of HCIRs / Reps attached to my facility who have or have not fulfilled the Environmental Exposure requirements?

Q: Do you have any additional questions?

SEC3URE Radiation Safety Program |  *MP4 Video | 3 minutes

Since vendor representatives and other occupational visitors serve multiple facilities, they are often overlooked in healthcare radiation safety programs. This inadvertent safety gap leaves facilities, vendor reps, and vendor companies at risk. The IntelliCentrics SEC3URE Radiation Safety Program closes this critical safety gap with training and automated dosimeter monitoring so you remain up-to-date and informed with quarterly occupational exposure levels. This video introduces facility administrators and healthcare industry reps to the SEC3URE Radiation Safety Program.

SEC3URE Host Admin | Facility Radiation Safety |  *PDF

These pages provide guidance to setup and then use SEC3URE tools for effectively monitoring radiation safety in facilities. Set credential requirements for Radiation Exposure, review individual HCIR / Rep dashboards for Radiation compliance, and run reports to review overall facility Radiation Exposure compliance.

SEC3URE Radiation Safety Program: Facility HCIR Monitoring Policy Template |  *PDF

Since vendor representatives and other occupational visitors serve multiple facilities, they are often not included in healthcare radiation safety programs. This inadvertent safety gap leaves facilities, vendor reps, and vendor companies at risk. You may download the Facility HCIR Monitoring Policy Template to help your facility fill the gap and enact radiation safety for your occupational HCIR population.

SEC3URE Radiation Safety Program: HCIR ALARA Level 1 Notification Template |  *PDF

SEC3URE will provide HCIRs notification if they receive more than 10% of the annual regulatory limits for Occupational Radiation Exposure. We will complete and then send the HCIR this form so they may keep her/his employer and facility RSOs informed. This allows everyone the opportunities to review the situation and propose an appropriate course of action to minimize any future exposure.

SEC3URE Radiation Safety Program: HCIR ALARA Levels 2 or 3 Badge Survey Template |  *PDF

The risks of work-related occupational radiation exposure are serious. Though rare, should HCIRs being monitored receive either a Level 2 or Level 3 ALARA notification, SEC3URE will send this survey so that it may be completed, reviewed, and signed by both HCIRs as well as their Employer Administrators, Supervisors, or RSOs.

  SEC3URE Release Notes

SEC3URE Facility Host Admin


SEC3URE for HCIR


SEC3URE Mobile App for HCIR