IntelliCentrics SEC3URE is a very flexible and powerful tool for managing facility compliance regulations. You have 100% visibility and control over which supplier vendor reps are onsite and when. You post your access requirements; SEC3URE communicates, monitors, and enforces supplier vendor rep compliance. These topics provide guidance in setting-up and managing SEC3URE Facility Host Administration.
If you see the Administration menu in your SEC3URE application, you have the proper rights to administer and manage requirements in SEC3URE.
Manage Facilities
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Simply pull-down the Administration menu, select Manage Users, and then Add New User from the left menu. If you need this new person to have Administration Rights then please contact IntelliCentrics directly to provide that level of access to SEC3URE.
This guide provides facility host administrators with instructions for adding new facility users in SEC3URE. Contact IntelliCentrics directly if you need to provide facility individuals with either SYSTEM or DIVISION level access to SEC3URE: (817) SEC3URE (732-3873). Or Contact Healthcare Facility Support.
IMPORTANT: You MUST contact IntelliCentrics Facility Support to enable this feature for your facilities: (817) SEC3URE (732-3873). Or Contact Healthcare Facility Support.
When checking into facilities, supplier vendor reps normally enter free-form text indicating Location, Person Visiting, and the Purpose of their visits. Facility host administrators can instead restrict these fields as pre-defined drop-down menu selections. Use this guide to setup the default drop-down selections for your kiosks, manual check-in, and mobile check-in at your facilities.
SEC3URE Meeting Generator is used to set supplier vendor rep meeting requirements and gain greater control of who is entering your facilities by requiring meeting pre-approvals. You may set requirements by facility, by supplier vendor rep population, and even by individual rep. This document provides Facility Host Administrators with step-by-step guidance for setting facility meeting approval requirements for your supplier vendor rep populations and managing those meeting requests.
Refer to all federal, specific states and local healthcare guidelines for more exemption guidance.
Exemption requests are generally made for medical reasons (such as pregnancy). Review each exemption request and then either approve or deny each credential. Enter an Expiration date if approval is temporary (as is the case in a pregnancy). If the status of a previously reviewed exemption request needs to changed, you can do so by locating the rep's profile via REPsearch and then selecting Exemption Request Reviews.
Exemption requests should only be reviewed by administrators with the authority to make such decisions.
#WeAllPlayARole. Our mission is to eliminate the traditional barriers of access to high-quality healthcare worldwide by creating a verified and trusted healthcare community. SEC3URE Passport defines, measures, monitors, trains, and benchmarks people, premises, and protocols on a local, national, and international level. The most comprehensive and only service of its kind, IntelliCentrics’ CVO is fully Certified by NCQA for 11 out of 11 verification services.
The complete process provides formal accreditation of competencies - defined for every specific area of practice - at a level that yields confidence every individual in the facility is meeting regulatory compliance. And, most importantly, that everyone is safe: you, your team, staff, vendors, visitors - and patients.
Clinical contract staff, independent practitioners, hospital credentialing, hospital procurement, medical suppliers & vendors... Whatever the role, the SEC3URE Passport community makes the healthcare experience a better one.
We define our success by your compliance. The Community Standard takes into account Best-in-Class trust recommendations for risk, service and support necessary for quality outcomes. It is a holistic approach that can result in a higher level of protection for patients, staff and visitors. This guide shows you healthcare provider categories and the recommended Community Standard credentialing practices for each.
This guide lists all the Healthcare Professionals categories and descriptions available in SEC3URE. The supplier vendor reps or contracted clinicians choose one specific category right after they register in SEC3URE and complete the Scope of Service questionnaire. The SEC3URE Rep Categories and the Scope of Services questionnaire ensures healthcare professionals are in the category that bests fits them based on their job description and destination within your healthcare facilities. A better fit means credential requirements are more tailored and relevant within each category.
This guide provides System and Facility Host Administrators with an overview of modifying facility credential requirements. Since any changes you make could significantly impact your supplier vendor rep populations, we strongly recommend you contact IntelliCentrics before modifying any credential requirements settings in SEC3URE: (817) SEC3URE (732-3873). Or Contact Healthcare Facility Support.
This report allows facility System or Division administrators to view and compare the credential settings for each facility in their division or system. Located under the REPtools menu, use the SEC3URE Credential Matrix to audit and review current settings, gain additional insight into inconsistencies, and monitor facility level settings so you may further reduce risks.
Criminal Background Check Proof Documentation
IntelliCentrics provides the convenience of integrated criminal background checks through our partners at Backgrounds Online (learn more about SEC3URE Add-on Services). However, these may only be performed on U.S. citizens. Additional background check verification options are now provided for Non-US Citizens to ensure verified and inclusive onboarding with healthcare facilities.
For Foreign Nationals, if a facility allows, a current (within the last 12 months) International Background Check may be provided as proof documentation. It must search records covering criminality, be inclusive in the nation of citizenship of the healthcare professional, and goes back seven (7) years in history. This must also be translated into English.
The option to accept International Criminal Background Checks is managed through facility Credential Requirements.
Criminal Background Check Exemptions
Healthcare facilities may also allow foreign national healthcare professionals to submit signed electronic Criminal Compliance Attestation ("CCA") exemption requests for consideration (for example, Canadian healthcare professional reps whose sales territories include facilities in the northern U.S.) Again, IF the facility allows, each Exemption Request submitted through SEC3URE will be forwarded to a facility administrator for further consideration and approval.
The option to enable Foreign National Criminal Background Check Exemptions is managed through facility Credential Requirements.
Administration menu Credential Requirements Manage Credential Requirements >>
It is possible for facilities to allow healthcare professional reps and contracted clinicians to submit exemption requests for some credentials. However, rep exemption requests must be reviewed by facilities before they are valid for access. Again, it is the facility's decision to allow the exemptions at all as well as their consideration for each request submitted. Possible exemption types are:
Religious Statement
Medical Verifiable Exemption
Company Letter
Foreign National
Refer to all federal, specific states and local healthcare guidelines for exemption guidance. More information may be found through:
This guide provides System Administrators with instructions for managing DIVISION and FACILITY -level credential override settings. Credential override settings make it possible for system-level administrators to decide whether lower levels in the hierarchy can override settings established at higher levels.
Administration Credential Requirements Manage Credential Requirements Training Credentials Required
The SEC3URE University Annual e-Pass training includes 13 fully-accredited learning courses frequently required by healthcare facilities. Once a course is completed, training certificates are automatically uploaded to the member's credential file. The course objectives will help determine which training credentials should be required under each Rep Category.
Would an email suffice?
As an alternative, we recommend looking at the possibility of sending out an email REPblast to communicate with the healthcare professionals connected to your facility.
Policy Quizzes
You also have the option to add a quick quiz to a facility policy checking knowledge retention of what was just read. Key quiz features include:
Unlimited questions
Multiple choice or true/false
Randomized questions and/or answers
Weighted points for passing
Pass scale 0 - 100
Custom Pass/Fail response
Contact a Hero to setup a Policy Quiz
As part of the SEC3URE community, you have a team of customer support Heroes working for you! Contact a Hero if you would like to set up a policy quiz, and we’ll take care of the rest.
The healthcare industry is constantly adapting to new regulations and practices. We recommend you review your credentials and policies ANNUALLY to remain current. Facility or system designated staff may add or remove credentials and policies at any time. IntelliCentrics SEC3URE assists by helping you manage facility credential and policy compliance.
Since any changes you make could significantly impact your supplier vendor rep populations, we strongly recommend you contact IntelliCentrics before modifying any credential or policy requirements settings in SEC3URE: (817) SEC3URE (732-3873). Or Contact Healthcare Facility Support
